Monthly Environment Contractor Report – Notes for Use

General Use

  • This form should be completed no later than the 5th of the month.
  • Data can be entered to two decimal places, for example, 100kg of waste should be entered as 0.01 tonnes.

What the information is used for?

  • HWC calculates carbon emissions from the data that you enter. Your data is cumulatively totalled with all other jobs. This data is then submitted to the Commonwealth Government in accordance with mandatory legal reporting requirements.
  • Please ensure that you keep adequate business records underpinning the completion of the form (fuel receipts, council tip receipts etc).

Energy Data

  • Please keep appropriate business records detailing fuel consumption / uses for any given month.
  • Electricity usage should only be reported for that used on an HWC worksite that was not provided by HWC (i.e. for site sheds or industrial machinery).

Waste Data

  • All waste generated on site must be handled in accordance with the Protection of the Environment Operations Act.
  • All waste should be appropriately classified in accordance with EPA Waste Classification guidelines. Spoil and some other waste types may require testing.
  • Wastes may only be accepted by appropriately licenced facilities. Not all facilities are licenced to take all waste types. Certain types of hazardous/liquid wastes may require a consignment note from the NSW EPA prior to disposal from the site.
  • Please ensure that you are aware of the Waste Classification guidelines and laws regulating the disposal of waste when managing this issue on your site.
  • Please submit copies of your waste receipts to the HWC Project Manager (Landfill receipts and/or council garbage weighbridge records or similar if using a recycling facility).

Environmental Incidents

  • This form is to collate business-wide information only, retrospectively on a monthly basis.
  • Ensure that you provide a description of the incident in the comments section (e.g., explain why a notice, fine, or prosecution was issued by the relevant regulatory authority).
  • Environmental incidents threatening or causing material environmental harm must be immediately reported to the HWC Project Manager and/or NSW Government Authorities by law. Do not delay reporting — this form serves a different purpose and is not to be used for emergency notifications.

Dewatering & Groundwater Interference Activities

  • The NSW Government's Natural Resource Access Regulator (NRAR) administers the Water Management laws.
  • The law states that all works taking water must have a water use approval and an activity work approval and/or aquifer interference approval granted by the NRAR.
  • All de-watering activities using spearpoints, pumping, syphoning, or similar activity to lower the groundwater table around works that take more than 3ML per year must have a use and works approval.
  • All de-watering activities using spearpoints, pumping, syphoning, or similar activity to lower the groundwater table around works, that take less than 3ML per year are subject to a licensing exemption.
  • Exempt activities, however, are still required by law to make a record of water taken. Please ensure that a monthly record of water pumped is recorded, and at the end of the financial year, a completed NRAR reporting form is submitted.
  • The NRAR form is to be submitted to the HWC project manager at the end of each financial year and also at the end of the works if completed mid-year.